Here’s another tip for ya!
Whenever you’re looking to hire someone for work and you go through the process of writing an ad, you should write three emails. This is because you’re going to get three different types of responses.
When you advertise a paying job, you’re going to be inundated with people who want the money you seem to be giving out. The bulk of these people aren’t going to be right for your project—mostly because their work is not something yet worth paying for. They see dollar signs, and decide to give it a try on the off-chance you fell, hit your head, and are willing to pay them for their work.
These people will be instantly rejected, and you can write up and send them a form letter saying thanks but no thanks. ‘
Also in this group will be those artists who would have been good, except they didn’t listen to your directions. If you asked for links only and they still sent attachments, then they don’t need the job because they don’t know how to listen. This will be difficult, because there invariably are some good artists in this crowd, but if they can’t follow simple instructions, what else can’t they do?
The second email is the “I’ll keep you on file” email. Tell these creators how good they are and close it was, but you’ll keep them on file for future projects. Then keep your word.
While you’re doing this, rank the creators. Out of this pool of creators will more than likely be the “winner.” You’re going to write this person separately.
The final email is for the “winner”. This is the person you’re going to work with on the project. Write them extending an offer and see if they take it.
Now, you can send the first email whenever you want. I suggest sending out a BCC so you can get it all done at once.
The second email written is actually the third one sent. This is because you don’t want to reject any out of this crop before you’ve gotten an acceptance from the “winner”. This is why you rank them: in case the winner now can’t work on it for some reason (such as getting another job or flaking out). You only send the second email after you’ve got a creator attached to your project.
Now, if the creator has to back out at some point down the road while working on the project, you have a batch of people who could be acceptable replacements, provided they haven’t already found paying work elsewhere.
Write the three emails. It’s a good idea.